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- Google Updates

Security, Drive and Meet updates - Take a look at all of G Suite's April changes

New data exfiltration protections for G Suite data on iOS devices

Google are adding new security controls that admins can use to protect sensitive company data on iOS devices. Admins can now choose to:

  • Restrict copy and paste on data belonging to G SUite accounts to other accounts. This can prevent corporate data from being exfiltrated to personal accounts.
  • Restrict the ability for users to drag and drop files from specific apps within their G Suite account.

The feature applies to Gmail, Drive, Docs, Sheets and Slides and will be available to G Suite Enterprise , G Suite Enterprise for Education and Cloud Identity Premium customers.

Create pointers to any file or folder in Google Drive with shortcuts

Shortcuts for Drive is now generally available and has started rolling out to all G Suite customers and users with personal Google Accounts. Shortcuts are pointers to content that can be stored in another folder or drive, a shared drive, or an individual user's “My Drive”. This should make it easier to organize content and point users to relevant information and files across various drives.

Shortcuts are visible to anyone who has access to the folder or drive containing the shortcut. Even if someone can see the shortcut, however, they can only open it if they have the appropriate access to the original file or folder. Starting September 30, 2020, it will no longer be possible to place a file in multiple folders in “My Drive”, including via the Drive API. Going forward, every file will live in a single location. After September 30, 2020, all files already living in multiple locations in My Drive will gradually be migrated to shortcuts.

Updates to Google Meet

Extending availability of Google Meet advanced features

Last month, Google made their advanced Google Meet video-conferencing capabilities available at no cost to all G Suite Basic, Business, Education, and Nonprofit customers. They’re extending that availability to September 30, 2020, to ensure businesses, organizations, and educators continue their work during the crisis.

Video conference anywhere with low-light mode for Google Meet on mobile

Google Meet will now automatically enhance your video to adapt to low light conditions. Video enhancements will begin five seconds after entering an area with low light. As your lighting conditions change, Meet will intelligently adapt. As mobile devices have different camera hardware and processing capabilities, the actual end result may differ between devices.

Present high-quality video and audio in Google Meet

You can now share higher-quality video with audio content in a Meet video call by using the new “Present a Chrome Tab” feature. Now, when you use this feature with video content playing, everyone in the meeting will see and hear the video and audio being shared. Some of the situations where you may be able to benefit from high-quality video and audio in presentations include:

  • A business meeting to review promotional videos.
  • An engineering meeting to share pre-recorded product or feature demonstrations.
  • Teachers sharing videos as part of a lesson plan to students.
  • Presenting slides with embedded videos or GIFs, or with animated transitions between slides.

See up to 16 Google Meet participants at once with tiled layout

You can now see up to 16 people at the same time in the tile layout option in Google Meet. Seeing more people at the same time can help improve the dynamics of larger group meetings and classes. Whether it's seeing everyone's reactions to what's being discussed, or more easily tracking multiple speakers, it can help remote meetings feel more like in-person meetings and encourage participation.

Start or join a Google Meet video meeting directly from Gmail

Google Meet is now available in Gmail, which means you can start and join meetings right from your inbox, making it even easier to stay connected. With more and more people working and learning from home, Google wants to make it easier for you to connect and keep things moving forward. Their goal is to help you follow the flow of the day, seamlessly switching between whichever form of communication you need.

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