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Meet vs Teams vs Zoom - Which tool is best for your business?

With more people working from home, the need to stay connected with your team is more pressing than ever. Technology is playing a vital role in ensuring people can continue collaborating and communicating, even when working remotely.

For those still looking for the right video conferencing solution, we’ll share some key comparison points between Hangouts Meet, Zoom and Microsoft Teams:

Hangouts MeetMicrosoft TeamsZoom
Free TrialFree trials may be available upon request depending on business size. Current basic and business G Suite customers are able to upgrade to advanced enterprise Hangouts Meet (250 participant meetings).The Teams app gives you free unlimited chat, video calling, file sharing, storage, and more.Yes - 1 host, limited to 40-minute meetings
PricingThe business package starts at £4.60 per user per month. This includes full use of G Suite tools and unlimited cloud storage.Starts at £6.00 per user per month with an annual commitment for Office 365 E1.The business package starts at £11.99 per host per month.
In-call recording✔️✔️✔️
In-call chat✔️✔️✔️
Chat functionality outside of meetings✔️✔️✔️
Number of participantsUp to 250 presenters, live streaming for up to 100,000 participantsHost online and video conferencing meetings for up to 250 people and online events for up to 10,000 in Office 365 Business Essentials and above.Up to 1000 participants
External Participants✔️✔️✔️
Browser / App-basedBrowser-basedBrowser-based from any device with additional local Teams application available.Limited browser capabilities - App required for full offering
Mobile Version✔️✔️✔️

Looking for a free trial

  • Given current global events, Google is offering free access to their advanced Hangouts Meet capabilities with an increased limit of 250 participants per call (great for larger teams or business-wide calls!). Also great for organisations looking to get started quickly without a big investment.
  • Zoom has a free plan with limited capabilities. This might work for smaller teams that are just in the search for a video conferencing tool.
  • The free version of Microsoft Teams gives you unlimited chat, built-in group and one-on-one audio or video calling, 10 GB of team file storage, and 2 GB of personal file storage per user. You also get real-time collaboration with the Office apps for web, including Word, Excel, PowerPoint, and OneNote. There is no end date.

Is it good value for money?

  • When you pay for Zoom, you get extended videoconferencing capabilities. And that’s about it.
  • If you want to pay for Hangouts, you pay a similar price or lower than Zoom and get advanced video conferencing capabilities, plus all of G Suite. That includes Calendar, Gmail, unlimited Drive storage and all of Google’s transformative collaboration and productivity apps. Better bang for your buck.
  • When paying for Microsoft Teams, you again pay less than what you would pay for Zoom and you also get Office 365 E1, which includes web-based Office apps and business services, email, file storage and sharing, meetings, and instant messaging.

Does it integrate with the rest of your apps?

  • Hangouts Meet is integrated with the entire Google ecosystem. Calendar automatically creates a link for your meeting on Hangouts Meet and adds it to the invite. People can also join automatically from their email invite, no need to look around for the right call details.
  • With Zoom, you can get details to add to your calendar, and you can share the meeting details via email, from within the application.
  • Microsoft Teams acts as a hub for teamwork in Office 365. All your team conversations, files, meetings, and apps live together in a single shared workspace and on any device.

How easy is it to join meetings?

  • To access a meeting with Hangouts Meet, all you need is a link. No need to worry about installing additional software, plug-ins or even making sure that everyone has an account.
  • If you’re joining a Zoom meeting from your computer, everyone needs to make sure they have the latest version of the app installed.
  • Joining a Microsoft Teams meeting is easy. All you need is a link and you can either download the windows app or you can join on the web.

How many participants can join?

  • If you're using Hangouts Meet, you can have up to 250 live presenters. Additionally, Meet offers live streaming to up to 100,000 participants. This means that even larger organisations can have company-wide calls to update their teams remotely.
  • Zoom's largest plan offers up to 1,000 participants for an additional fee.
  • Microsoft Teams offers meetings for up to 250 people and online events for up to 10,000 in Office 365 Business Essentials and above.

Conclusion

If an organisation hasn't yet migrated to the cloud, then Zoom would be an adequate video conferencing tool for smaller businesses that are just looking to connect with their team. However, adopting a smart, cloud-based productivity suite should be at the top of every businesses list at the moment. Using Hangouts Meet Or Microsoft Teams as part of your G Suite or Office 365 package is going to offer your business a lot more for your money, especially for larger organisations that need to connect with a substantial number of stakeholders.

With more people working from home, the need to stay connected with your team is more pressing than ever. Technology is playing a vital role in ensuring people can continue collaborating and communicating, even when working remotely.

For those still looking for the right video conferencing solution, we’ll share some key comparison points between Hangouts Meet, Zoom and Microsoft Teams:

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